Staff Resources and Support

The Office of the Senior Vice President (OSVP) partners with departments across the Division of Student Affairs to offer resources, training, and support in assessment, marketing, technology, and staff development.

Division staff may request support using the forms on this page. For questions or to contribute additional resources, please email saadmin@smu.edu.

Division Standards and Processes

The standards and procedural resources provide staff with centralized access to key operational materials that support consistency and efficiency across the Division of Student Affairs. All materials are organized within the linked Box folder, ensuring easy access to the most current guidelines, procedures, and reference documents.

Resources Include:

Contract Process

A step-by-step overview of the contract process, outlining required approvals, documentation expectations, and signature authority.
*Before submitting a contract request, please review and understand the process and required information outlined in the division resources.
Division Standards Standards that provide clear guidance on expectations, responsibilities, and operational practices across the Division.
On and Offboarding Checklists Checklists that guide supervisors and staff through step-by-step tasks to support a smooth transition into or out of the Division, available in both Word and Asana formats.
Performance Appraisals and Goal Setting Resources designed to equip supervisors and staff with tools that support meaningful evaluation and foster professional growth.
*The performance appraisal form can also be found in the Box folder.
VIP Protocol A protocol that supports consistency, efficient scheduling, and effective collaboration between Student Affairs and university leadership when inviting campus leaders to departmental or student organization events.

 

University Processes

When does an ICD checklist need to be completed? Where is the ICD checklist located?

An should be submitted whenever you want to engage an individual, sole proprietor, or single member LLC for services. Partnerships, corporations, trusts, or other LLCs are not required to submit ICD checklists. The ICD must be completed and approved prior to commencement of services each calendar year. The ICD Checklist is located within SharePoint (海角直播 network credentials are required).

Procedures and additional information regarding classification can be found on the Tax Compliance Office website.

  1. Request an invoice and a w-9 from the vendor/artist/agency. The word “invoice” must be on the document. AP will not pay from an “order” or a copy of a contract.
  2. Sign the invoice, print your name under your signature, and add the fund and org #.
  3. Create a PDF document that contains:
    1. the signed invoice
    2. W-9
    3. signed contract
    4. If independent contractor, include ICD approval (review ICD Process)
  4. Email the PDF document to invoices@smu.edu.
  5. Patty Wilson will prepare the invoice for AP processing. She will contact you if she needs additional information.

As part of the Common Curriculum at 海角直播, Proficiencies and Experiences give students the skills they need to succeed in the workplace with diverse colleagues and audiences. Many opportunities for students to fulfill Proficiency and Experience requirements exist within the Division of Student Affairs!

Learn more about how to get your activity pre-approved to fulfill a Proficiency and Experience requirement. You can also view archived  and a to assist with this process.

Assessment and Reporting

The Division of Student Affairs is committed to ensuring rigorous and effective assessment practices and demonstrating the outcomes of our work in comprehensive, compelling ways. OSVP supports this commitment via a two-pronged approach including assessment planning and coordination at the division level and tailored assessment support at various unit-levels.


Learn about the data- and assessment-driven mission in Student Affairs.

  • Basics, including information, timelines and guidance to understand, plan for and fulfill your yearly assessment and annual reporting requirements
  • Training, including links to register for in-person and online assessment training within the Division
  • Resources, including a learning library and links to Division- and University-level strategic planning documents 

Assessment, Annual Reporting or Data Support

OSVP is available to consult on any and all assessment needs—from big-picture project planning to data collection and analysis to connecting data sources across campus. Our department welcomes requests for assistance at any point in the assessment cycle.

Marketing

OSVP provides support to all units in the Division of Student Affairs to foster an elevated brand presence and compelling storytelling to students and other key audiences. For major projects, please ensure you work with our office prior to launch to ensure brand compliance.

Marketing Resources for Student Affairs

Snapshot Announcement

The Snapshot is the Division’s official form of email communication distributed weekly to Student Affairs staff and campus partners. If you are a Student Affairs staff member, please use this form to submit your announcement.

Post a Digital Sign

Request to have a digital sign posted in Student Affairs buildings. Signs that do not meet the requirements outlined on the submission form will be deleted without notice. 

Graphic Design Request

Staff members in the Hegi Family Career Development Center, Dr. Bob Smith Health Center, and Residence Life and Student Housing should not use this form and instead contact their department's marketing specialist for support. 

Review Marketing Materials

Submit marketing materials through the form below and we will review them for brand alignment and overall feedback.

Student Affairs Instagram Takeover

Are you a student organization or department with something to share on social media? Tell us about the initiative or event you'd like to have featured.

Technology and Web

OSVP provides comprehensive technology support for the Division of Student Affairs, including website consultations and development, 海角直播360 training and integration, and project-based technology support to advance departmental goals and digital engagement.

Student Affairs staff have access to a wide range of technology platforms to assist in serving our constituents in the most effective, efficient ways. General inquiries about available platforms and trainings can be made by emailing saadmin@smu.edu. Information can also be found on the OIT website.

Student Affairs Website Updates

Let's keep your web content current, optimized for SEO, and accessible. Use this form to request updates, new pages, or larger web projects for your area within the Division of Student Affairs website.

海角直播360 Support

Discover how 海角直播360 can support your department’s goals in outreach, engagement, and events.